Effective Date: July 23, 2026 · Stock Count Scanner by Thomas Bailey
This Privacy Policy explains how Thomas Bailey collects, uses, discloses, and otherwise processes personal data in connection with Stock Count Scanner, a Clover POS application for inventory management.
This "Privacy Policy" explains how Thomas Bailey ("Company" or "we") collects, uses, discloses, and otherwise processes personal data on behalf of our customers — typically, merchants (any, a "Merchant") — in connection with our application, Stock Count Scanner, which runs on the Clover Point of Sale system ("Clover POS"). This Privacy Policy does not apply to Company's privacy practices in any other context.
Company's processing of personal data in connection with our application is governed by this Privacy Policy and our agreements with Merchants. In the event of any conflict between this Privacy Policy and a customer agreement, the customer agreement will control to the extent permitted by applicable law.
This Privacy Policy is not a substitute for any privacy policy that a Merchant may be required to provide to their customers, personnel, or other individuals.
Stock Count Scanner is a pure inventory management application. It does not process customer payment transactions and does not collect payment card data or consumer personal information ancillary to payments. We may collect personal data from or on behalf of Merchants as follows:
To provide inventory counting functionality, the App accesses your Clover item catalog, which may include item names, SKUs, barcodes, prices, and current on-hand quantities. This data is retrieved from and written back to your Clover merchant account via the Clover API.
The App stores records of each inventory count session, including: items scanned or manually added, quantities counted, discrepancies between counted and on-hand values, count session timestamps, and notes associated with each count session.
The App uses Clover's on-device employee session to attribute inventory count actions to the employee performing the count. This may include the employee's name and employee ID as provided by your Clover account. We collect clock-in and usage timestamps associated with count sessions.
Merchants may provide additional information directly through use of the App, such as notes added to count sessions or custom barcode-to-item assignments created to resolve unmatched scans.
We use the personal data we collect for or on behalf of Merchants to provide our services and the functionality of our application, specifically to:
We may also use personal data for related internal purposes, including:
In addition, Company may use personal data as we believe necessary or appropriate to (a) comply with applicable laws and lawful requests and legal processes, such as to respond to subpoenas or requests from government authorities; (b) enforce the terms and conditions that govern our application; (c) protect our rights, privacy, safety or property, and/or that of you or others; and (d) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity.
We may share personal data that we collect with:
Company may disclose personal data to government or law enforcement officials or private parties as required by law, and disclose and use such information as we believe necessary or appropriate to (a) comply with applicable laws and lawful requests and legal processes; (b) enforce the terms and conditions that govern our application; (c) protect our rights, privacy, safety or property, and/or that of you or others; and (d) protect, investigate and deter against fraudulent, harmful, unauthorized, unethical or illegal activity.
Company may sell or transfer some or all of its business or assets, including personal data, in connection with a business transaction (or potential business transaction) such as a merger, consolidation, acquisition, reorganization or sale of assets or in the event of bankruptcy, in which case we will make reasonable efforts to require the recipient to honor this Privacy Policy.
To the extent that applicable law provides individuals with rights pertaining to their personal information, such as to review and request changes to their personal information, individuals should contact the Merchant with any requests pertaining to the Merchant's use of our application. To the extent that Clover is responsible for responding to data subject rights requests under applicable law, individuals may contact Clover with applicable requests as explained in Clover's Privacy Notice, https://www.clover.com/privacy-policy. Company will assist a Merchant, or Clover, as applicable, in responding to such requests subject to our contract with a Merchant or Clover.
If you have a complaint about our handling of personal data, you may contact us via the contact information provided below.
We reserve the right to modify this Privacy Policy at any time. We will notify you of updates by updating the date of this Privacy Policy.
You may contact us with any questions, comments, or complaints about this Privacy Policy or our privacy practices via:
Thomas Bailey
Email: tbwdds@gmail.com
Company is a data processor acting for and on behalf of the Merchant that has installed our application on their Clover POS. That Merchant is the controller of personal data that we process on its behalf. Clover is also a controller of personal data in some circumstances. Clover's Privacy Notice is available at https://www.clover.com/privacy-policy.
Company processes personal data as directed or permitted by the Merchant that uses our application. The Merchant is responsible for establishing a legal basis for our processing of personal data for or on behalf of the Merchant.
When we transfer personal data outside of Europe (or the UK) to countries not deemed by the European Commission to provide an adequate level of protection for personal data, we make the transfer pursuant to one of the following transfer mechanisms:
You may contact us with questions about our transfer mechanism.
Subject to our agreement with a Merchant, Company retains personal data for as long as necessary to (a) provide our products and services; (b) comply with legal obligations; (c) resolve disputes; and (d) enforce the terms of any agreement we may have with a Merchant. You may contact us for additional information about our data retention practices in connection with the application.
Under certain circumstances, data subjects in Europe and the UK have certain rights relating to their personal data, which include the rights to request from the Controller (a) access to the data subject's personal data; (b) correction of incomplete or inaccurate personal data; (c) erasure of personal data; (d) restriction of processing concerning the data subject; and (e) that the controller provide a copy of the data subject's personal data in a structured, commonly used and machine-readable format. Data subjects may also object to a controller's processing of personal data under certain circumstances. Where processing is based on a data subject's consent, the data subject has the right to withdraw consent at any time; however, the withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal. Data subjects may also file a complaint with a supervisory authority. You may view contact information for supervisory authorities at https://edpb.europa.eu/about-edpb/board/members_en. Data subjects in Europe or the UK should direct any rights request to the appropriate Controller.
As a California resident, you have the rights listed below. However, these rights are not absolute, and we may decline your request as permitted by the CCPA.
You may exercise your California privacy rights by contacting us via email at tbwdds@gmail.com. A request must be provided with sufficient detail to allow us to understand, evaluate, and respond. The requester must provide sufficient information to allow us to reasonably verify their identity. Requests may also be made on behalf of a child under 13. California residents can empower an "authorized agent" to submit requests on their behalf; we may require the authorized agent to have a written authorization confirming that authority.
We do not sell, as defined under CCPA, your Personal Information to third parties.
In the preceding twelve (12) months, we have not sold any personal information.
The table below summarizes our collection, use and sharing of Personal Information during the last 12 months before the effective date of this Privacy Policy.
| Category | Do we collect? | Do we share for business purposes? |
|---|---|---|
| Identifiers (e.g., employee name, employee ID) | Yes | Yes — with Clover and as directed by Merchant |
| Commercial information (e.g., item catalog, inventory quantities) | Yes | Yes — written back to Clover on Merchant's behalf |
| Internet or network activity | No | No |
| Geolocation data | No | No |
| Biometric information | No | No |
| Financial information (payment card data, account numbers) | No | No |
| Health or medical information | No | No |
| Characteristics of protected classifications | No | No |
| Audio, visual, or similar information | No | No |
| Professional or employment-related information | No | No |
| Education information | No | No |
| Inferences from Personal Information | No | No |